DHP Filing and Motivation System
6 November 2017
For the last year, I have been struggling to make sure I accomplish all the tasks I feel I need to accomplish to best meet the photography goals I have set for myself. Finally, about 2 months ago, I remembered one of the tools that I had great success with in other places that I have worked--the perpetual file. I am still smoothing out my process, but this is what I have so far. I took two small file boxes from Walmart. These have little grooves on the inside that allow for hanging file folders. The lids, fold open so I can easily access the files inside. You can see in the one box that I keep my labels, and in the back I keep a few notepads of paper for use in the project files which I will explain in a minute. I like that they are movable, because sometimes I want to work at my kitchen table or out on our screened in porch.
Inside one of the file boxes, I have the perpetual file set up. Each month is a separate hanging file. Inside each month are the projects that I have to accomplish that month in individual pocket folders. Even if the project is one that is totally done on camera and in my computer, it gets its own folder with a labeled piece of paper in it for notes and so I can brainstorm ideas. Each project folder is labeled with a removable label, because I recycle the folders after the project is done. When the month is up, the month hanging folder is moved to the back of the file. I also have two hanging folders at the back of the file for the next two years so projects that need extra time can be filed, or I can put things I need to remember when it comes time.
The second file box is where I keep my non-rotating things like budgets, an idea folder, folders for different checklists that keep me on task. Basically, if it doesn't go in the perpetual file system, then it goes in this box.
I hope this gives you some ideas for how you keep yourself moving forward to your goals. I would love to see what ideas you have come up with for creative filing and/or motivation systems.